This blog is related to the series we shared earlier this year on how we’ve been using Teams to manage our custom PLM training projects. For your reference, that blog series is available through the links below:
- Using Teams to Manage Custom PLM Training Projects (Creating the Team)
- Using Teams to Manage Custom PLM Training Projects (Adding the Tasks app)
- Using Teams to Manage Custom PLM Training Projects (Adding Excel and Lists apps)
- Using Teams to Manage Custom PLM Training Projects Part 4 (Adding the OneNote app)
- Using Teams to Manage Custom PLM Training Projects Part 5 (Adding the Website app)
- Using Teams to Manage Custom PLM Training Projects Part 6 (Adding the SharePoint app)
This topic introduces the Posts tab functionality within Teams, which has been recently enhanced in the New Teams. The Posts tab is displayed by default when Teams or Team Channels are created and is used for creating posts. There are two types of posts, a Post and an Announcement. In the context of our training development projects, we use the Posts tab to post general notices affecting the team such as when a system is down, and we use Announcements for one-time significant announcements such as when the training content is ready for review by our customers. Shown below are the steps for using the Posts tab in a Teams Channel.
How To: Use the Posts tab in a Team channel
1. At the top of the Teams channel, select the Posts tab, as shown in the image below.
2. Select Start a new post, as shown in the image below. Note that you can also select either the Post or Announcement button to start creating your post.
3. By default, the post type is Post. You can select as shown in the image below and select Announcement to change the type, as required.
4. To create a Post: In the Add a subject and Type a message… fields, enter the subject and message. Use the formatting, attachment, emoji, gif, and sticker icons as you wish. Attachment options include Attach cloud files, Browse Teams and Channels, and Upload from this device, as shown in the image below. Also shown in the image are the icon options to control who can reply to the post and if you want to post to multiple channels. When you have finished creating the post, click the Post button.
An example of a newly created Post is shown in the image below. Note that it is in a conversation view and the Start a new post box displays permanently at the top of the page for easy access, even when scrolling up and down through posts.
5. To create an Announcement: In the Type a headline, Add a subhead, and Type a message fields, enter your announcement details. Note that entering something in the Type a message field is required. Similar to creating a Post, use the formatting, attachment, emoji, gif, and sticker icons as you wish. You can also change the color of the background by selecting the icon as shown in the image below. When you have finished creating the announcement, click the Post button.
An example of an Announcement is shown in the image below. Note again that the Start a new post box displays at the top of the page with the new announcement in a conversation view directly below and older posts below it.
6. You can hover over a post and select the icon (or just right-click) for options such as Edit, Copy link, Delete, Pin, etc., as shown in the image below.
An example of a post that was pinned is shown in the image below. A pin icon () is displayed on the pinned post/announcement. If you would like to unpin, click next to (or just right-click) and select Unpin.
For other enhancements in the New Teams that we’ve found helpful for our training development projects, please read my Productivity Enhancements blog.
About the AuthorMore Content by Barb Nash